ST JOHN SCHOOL BOARD ENDICOTT SCHOOL BOARD
BOARD MEETING
MINUTES
Monday Ð November
24, 2008
Endicott School
Library
7:00 p.m.
Dwight Lust
called the Endicott meeting to order at 7:05 p.m.
Andrea Miller called
the St John meeting to order at 7:05 p.m.
Debbie Schlomer
led the flag salute.
Roll Call:
Present from
Endicott were Dwight Lust, Debbie Schlomer, Frank Garrett, Greta White and
Marvin Schmick. Present from St John were Frank Watson, Scott Hollingsworth,
Mark Bailey, Jim Rogers and Andrea Miller. Also present were Mr. Winters (Superintendent) and Dana
Crider (Business Manager). Guests
at the meeting included Rob Roettger, Suzanne Schmick, Bruce Porubek, Billy
Ray, Becky Gonzalez, Michele Beckmann, Aaron Krantz, Regina Simon, Gerry Jones,
Gary & Janet Luft.
AGENDA/MINUTES:
Debbie Schlomer
moved and Greta White seconded the motion to approve the board minutes of the October 27, 2008 regular meeting and the agenda of the
current meeting as mailed. All Endicott board members agreed. Mark Bailey moved and Scott
Hollingsworth seconded the motion to approve the board minutes of the October
27, 2008 regular meeting and the agenda of the current meeting as mailed. All St John board members agreed.
CONSENT
AGENDA:
ENDICOTT Ð
Marvin Schmick moved and Frank Garrett seconded the motion to approve the items
on the consent agenda. Approved
were the November 2008: payroll warrants #39368-39436 in the amount of
$138,122.34; the General Fund accounts payable warrants #39308-39367 in the
amount of $36,607.20, and the ASB Fund accounts payable warrants #1288-1295 in
the amount of $1,110.74. All
Endicott board members agreed.
ST JOHN ÐScott
Hollingsworth moved and Mark Bailey seconded the motion to approve the items on
the consent agenda. Approved were
the November 2008: payroll warrants #8554-8642 in the amount of $204,589.76;
the General Fund accounts payable, warrants #8404-8468 in the amount of
$54,374.55 and the ASB Fund accounts payable warrants #4402-4419 in the amount
of $10,962.50. Also approved were supplemental contracts for District/State
Stipends for Cross Country and Volleyball coaches. All St. John board members agreed.
OLD
BUSINESS:
Mr. Winters
provided a preliminary information package to the board for new football field
lights from Musco Lighting. The
proposal includes four steel poles with a total of 19 fixtures and one steel
pole with 3 fixtures. Installation
and electrical wiring is not included in the quote as Mr. Winters plans to have
community volunteers help with the installation. Musco Lighting would also provide on-site assistance to our
volunteers during the installation process. Mr. Winters recommends the board move forward with this
project. Mr. Winters would like to
have the authority to call Avista to have the old poles removed so Musco
Lighting can start the project next spring/summer. The board is concerned whether or not this is a
financially sound decision.
This year, the football field lights were only used during the last week
of the season because of the change in daylight savings time. Mr. Hollingsworth asked if replacing
the wooden poles was a safety issue or lighting issue. Mr. Winters responded, it is both. Mr. Watson is concerned about being
seen as a second rate school.
There is a certain pride factor we would like to keep that comes with
having evening games. As far as
buying more land, Mr. Watson believes this option would end up being more
expensive. This current proposal
is the best option he has seen.
Andrea Miller suggested talking with the St John Parks & Rec board
and city council to work on a grant.
Mr. Watson stated that in his dealings on the city council, there is not
a lot of grant money out there.
Mr. Rogers asked about the cost to remove the old poles. As of last year, Avista would remove
the poles free of charge. Mr.
Bailey does not want to make a decision until we find out exactly how much
everything will cost. He would
like to see a firmer dollar amount before making a decision. At the next board meeting, Mr. Winters
will supply the board with a quote from Harrison Electric for the installation
of the wiring. This will give the
board a better understanding as to how much the lighting project will
cost.
NEW
BUSINESS:
Mr. Beck presented
his proposal to the board regarding the position of Home Game Site
Manager. Mr. Beck has been
performing these duties for quite some time with no extra compensation however,
in the future, he feels the district will not be able to find another staff
member to take over these duties without compensation. He is proposing a set amount for each
season. This includes setting up
concessions, providing ticket takers, clean up, money reconciliation, etc for
each home game per season. After a
short discussion, Frank Watson moved and Mark Bailey seconded the motion to
approve the supplemental contract for Roger Beck as Home Game Site
Manager. All St John board members
agreed.
Mark Bailey
moved and Frank Watson seconded the motion to approve the supplemental contract
for half time Boys Basketball Assistant coach Scott Raynor. All St John board members agreed.
Frank Garrett
moved and Marvin Schmick seconded the motion to approve the supplemental
contract for Mary Bertrand as Music Program Director for Endicott. All Endicott board members agreed.
PUBLIC
COMMENT:
Due to the content of public comment, the board felt any
comments should be made in executive session at the end of the regular meeting
to protect all parties involved.
COOPERATIVE
BOARD MATTERS:
Frank Watson
provided a sign up sheet for members to state what they would be bringing to
the potluck Christmas dinner at Mr. WatsonÕs house after the December board
meeting. Mr. Winters thanked Mr.
Watson for opening his home to the cooperative board members.
Mr.
Winters presented Frank Garrett with an award from the WSSDA Conference for his
years of service. Mr. Garrett has
been a member of the Endicott School board for over 30 years. Mr. Winters reported the WSSDA conference
went very well. The SJE
Cooperative Board Members did a great job presenting information to the group
regarding cooperative issues. The
session was well attended and they received many compliments at the completion
of the session. Mr. Winters thanked
Debbie Schlomer, Marvin Schmick, Mark Bailey and Evelyn Beck for
participating. Visitors from the
WSSDA Small Schools Task Force complemented the team on a fine job.
Billy
Ray reported on Middle School athletics.
The boys basketball teams have coordinated their practices during the
holiday weekend with the high school to alleviate any travel concerns. Junior High football team helmets are
at Kimmel awaiting a decision as to whether or not they need to be replaced. Mr. Ray will keep the board informed.
Suzanne
Schmick reported that enrollment is staying steady. Mrs. Schmick and other staff members will begin looking at
other ideas for attracting students to our districts. Mrs. Schmick stated that parent conferences were a
success. Only four families were
not able to participate in the given time. The GearUp newsletter was presented to the board. Future newsletters will show articles
that involve students in both grants.
Mrs. Schmick has been busy with classroom visitations and will report at
another time regarding the progress being made in the classrooms.
Rob
Roettger reported enrollment is staying stable at 210 students, including
preschool. He has still not
received 6th grade WASL scores however, he did read an email he
received from a data specialist at OSPI saying the data is very ÔrawÕ and there
is still work to be done before the scores can be released. Elementary teachers have been busy
observing each otherÕs classrooms.
They are finding it interesting to see their colleagues using different
teaching techniques that may possibly work in their own classroom. Mr. Roettger is looking at doing
observations at other schools that are using the same teaching styles. Elementary parent conferences were a
success. The Elementary Christmas
program is scheduled for December 10, 2008. Mr. Roettger reported that High School parent conferences
were a greater success than in years past. Morning study table is not going as well as hoped. Mr. Roettger and Mrs. Kile are working
together to decide whether or not students should be required to attend study
table if they have a failing grade.
Mrs. Kile has planned the NHS Inductions/Dinner for December 3, 2008 at
the Community Building.
Bruce
Porubek, SJE Athletic Director, is already looking at scheduling schools closer
to us for football games next year.
The SJE Volleyball team took the 2nd place finish in District
then went on to take 5th place at state. The Cross Country team placed 1st at
District and continued on to state to finish in 7th place. The team also received the Academic
State Championship award. Mr.
Porubek felt all of our athletes represented themselves and our communities
very well. Winter sports are
under way and going well. The
cheerleaders will be participating in a regional competition in Oak Harbor in
December. Mr. Porubek presented
updated basketball schedules to the board members. He is still trying to schedule one more game so the season
will consist of 20 games. He also provided the brackets for District basketball
playoffs. The first two rounds
will be at home sites depending on league standings. The third and fourth rounds will be played at Endicott. Wrestling practice has begun and is
scheduled for 6:00 a.m. Gary Newton is a parent volunteer that is teaching the
fundamentals and Roger Beck is performing the head supervisor role. The fall sports banquet was a
success. Mr. Porubek thanked all
of the people that volunteer their time to set up, decorate, and clean up
afterwards. Surplus sale on
November 22, 2008 went well.
Dana
Crider provided fiscal reports for both schools. She received certification from OSPI today so now the
2007-2008 financials can now be completed. She will provide more financial information at the December
board meeting. Mrs. Crider also
stated that the final bond payment will be made on December 1st for
the Endicott School District. The
Debt Service Fund will be closed next spring.
Dwight
Lust acknowledged the guests and thanked them for attending.
EXECUTIVE
SESSION
Greta
White moved and Marvin Schmick seconded the motion for the Endicott board to go
into executive session to hear and evaluate complaints against an employee at
7:55 pm. The session should last
approximately 30 minutes and there will be no action following. Frank Watson moved and Mark Bailey
seconded the motion for the St. John board to go into executive session to hear
and evaluate complaints against an employee at 7:55 pm. The session should last approximately
30 minutes and there will be no action following.
Debbie
Schlomer moved and Frank Garrett seconded the motion for the Endicott board to
come out of executive session at 8:40 pm.
Scott Hollingsworth moved and Jim Rogers seconded the motion for the St.
John board to come out of executive session at 8:40 pm.
ADJOURNMENT
Marvin Schmick
moved and Frank Garrett seconded the motion to adjourn the Endicott board
meeting. Dwight Lust adjourned the
Endicott meeting at 8:40 p.m.
Mark Bailey moved and Scott Hollingsworth seconded the motion to adjourn
the St. John board meeting. Andrea
Miller adjourned the St John meeting at 8:40 p.m.
Rick Winters, Andrea
Miller, St. John Board Chair
Superintendent
Dwight
Lust, Endicott Board Chair